CEP Insight
Shipment evidence pack worksheet

Use this template to connect a defined shipment decision with its source basis, record versions and reviewers. Confirm applicability for the actual product, destination and transaction with the relevant official sources and qualified partner.

1. SCOPE AND VERSION
Pack ID: ______ | Version: ______ | Review date: ______ | Owner: ______
Shipment / item reference: ______ | Product: ______
Origin: ______ | Destination / market: ______ | Transaction / service: ______
Decision being reviewed: ________________________________________
Local-context / applicability questions: ________________________________________

2. SOURCE REGISTER
Ref | Official publisher / jurisdiction | URL / document | Version / publication date | Date checked | Relevant provision
____ | ________________ | ________________ | __________ | __________ | ________________
____ | ________________ | ________________ | __________ | __________ | ________________
Background reference, separate from an applicable requirement: ________________________________________

3. REQUIREMENT AND APPLICABILITY RECORD
Req ref | Requirement under review | Applicability / exclusions | Source ref | Evidence needed | Interpretation reviewer / date
____ | ________________ | ________________ | __________ | __________ | ________________
____ | ________________ | ________________ | __________ | __________ | ________________
Unresolved applicability question / person to consult: ________________________________________

4. RECORD INDEX AND CONSISTENCY
Record | Reference | Version | Location | Access owner | Consistency issue / resolution
Product record | ______ | ______ | __________ | ______ | ________________
Order | ______ | ______ | __________ | ______ | ________________
Invoice | ______ | ______ | __________ | ______ | ________________
Transport record | ______ | ______ | __________ | ______ | ________________

Discrepancy | Affected references | Correction owner | Resolution evidence / version
____ | ________________ | __________ | ________________

5. DECISION GATES
Gate | Evidence checked | Reviewer / date | Decision | Release approver | Stop / escalation reason
____ | ________________ | ________________ | __________ | __________ | ________________
____ | ________________ | ________________ | __________ | __________ | ________________
Final operating decision: ________________________________________
Decision basis / unresolved issue: ________________________________________
Reviewer: ______ | Approver: ______ | Date: ______

6. EXCEPTION LOG
Date / ref | Query or correction | Owner | Action | Changed source / record / version | Outcome / closure reviewer
____ | ________________ | ________________ | __________ | __________ | ________________
____ | ________________ | ________________ | __________ | __________ | ________________

7. NEXT REVIEW AND ACCESS
Next review date or trigger: ________________________________________
Review owner: ________________________________________
Evidence location / access custodian: ________________________________________
Reconstruction checked by: ______ | Date: ______ | Missing links: ______
Remaining questions / next action: ________________________________________

Matching guide: Make shipment decisions traceable
https://cepinsight.com/en/articles/compliance-evidence

Background sources
World Customs Organization — E-Commerce Package
https://www.wcoomd.org/en/topics/facilitation/instrument-and-tools/frameworks-of-standards/ecommerce.aspx
World Customs Organization — Cross-border e-commerce activities
https://www.wcoomd.org/en/topics/facilitation/activities-and-programmes/ecommerce.aspx